Guest Experience Checklist
Answer a dozen quick questions about your event and get a personalised checklist for a smooth guest experience, split into what to do before the event, before guests arrive, and on the day. No signup.
What you get
- Twelve questions about your event: the type, the guest count, and what you're planning, from RSVPs and seating to photos and parking.
- A checklist built from your answers, split into before the event, before arrival and at the event.
- Each step MyGuestWork handles tagged with the plan it's on, and the rest left untagged.
- Progress saved on your device, so you can tick steps off over several days.
- A clean copy to download or print when you're ready.
You have the plan
MyGuestWork helps you put it into action
Manage your guest list, RSVPs, dietary requirements, seating, event information and guest access in one place. Your guest list, your seating and the page guests actually use are free. Your menu and floor plan are on Pro. RSVPs, dietary requirements, the order of the day and photo uploads are on Premium. All of it sits behind the one QR code, so guests get a single place to look instead of five.
What is a guest experience, and why plan it?
The guest experience is everything your guests actually notice. How easy it was to reply, whether they knew where to go, how quickly they found their table, and how included they felt once they got there. Almost all of it comes down to small practical steps taken at the right time. This checklist turns your event into a list of those steps, so none of them get remembered the night before.
The three stages that matter
- Before the event. The set-up: digital invitations, replies (by email, WhatsApp or a shareable RSVP link), seating, dietary requirements and whatever pages guests will use on the day.
- Before arrival. The last few days: directions, timings, parking, final numbers to your caterer and one clear reminder.
- At the event. The moment itself: signage, finding tables, the running order, and capturing what happened.
How this checklist is built
Every item comes from your answers. Say you are assigning tables and expecting a big crowd, and it adds steps for a table finder and for entrance flow. Say you are not collecting photos, and those steps never appear. Edit your answers and update, and the list rebuilds while keeping the steps you have already ticked off. Your progress is saved on your device, so you can work through it over days rather than in one sitting, then download or print a clean copy when you are ready.
What we do, and what we do not
Steps MyGuestWork handles are tagged with the plan they sit on, so you can tell a free feature from a paid one at a glance. Guest lists, table assignments, the live site and the QR code guests scan are free for your first event, up to 50 guests. RSVPs, invitations, the dietary requirements collected alongside them, the order of the day and guest photo and video sharing are on Premium and Event Bundles. Event menus and floor plans are on Pro.
The untagged steps are not us, and this tool will not pretend otherwise. Getting final numbers to your caterer, signage on the day, the thank-you afterwards: those are yours. They are on the list because your guests notice them, and you should handle them somewhere, even if that somewhere is a spreadsheet and a group message.
The steps guests notice most
If you only fix a few things, fix the ones with a queue behind them. Guests arriving at a printed seating board is the classic pinch point, because everyone hits it within the same ten minutes and the people at the back cannot see the board at all. Clear directions between two venues is the other one. Most of the rest of the list is quiet work that nobody notices when it is done properly, which is rather the point. Our seating guides cover the entrance in more detail.
Frequently asked questions
It is saved on this device only. Your answers and every ticked step are kept in your browser's local storage, so you can close the tab and pick up where you left off. Nothing is sent to us, tied to an account, or synced to your other devices, and Reset checklist clears it. Use the same browser on the same device to see your progress again.
No. Every question starts on a sensible default, so adjust the ones that apply to your event and leave the rest. You can edit your answers at any time, and updating them keeps the steps you have already ticked off.
Yes. Choose Corporate event or Private party and the checklist adjusts. Corporate events add badges and a check-in list, and smaller guest counts drop the entrance-flow steps.
Most of them, and the checklist tags each one with the plan it is on. Your guest list, table assignments, the live site and the QR code guests scan to search their name are all free for your first event, up to 50 guests. Event menus and floor plans are on Pro. RSVPs, invitations, the dietary requirements collected alongside them, the order of the day and guest photo and video uploads are on Premium and Event Bundles. The untagged steps are not ours: getting final numbers to your caterer and putting up signage on the day. They are on the list because your guests notice them, not because we do them.
Because the work lands at different times. Seating and RSVPs happen weeks out, directions and reminders happen in the last few days, and signage and entrance flow only matter on the day itself. Splitting them stops the day-of jobs from getting lost behind the planning ones.
MyGuestWork
Build this guest experience in MyGuestWork
One guest list, one seating plan, one QR code, and a page guests can use without asking anyone for help.