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Collect RSVPs online, then seat everyone who said yes

Online RSVP in MyGuestWork lets each guest reply for their whole party, with dietary requirements and named plus-ones, from an email, a WhatsApp message, a shared link or a QR code on a printed invitation. It is included on Premium and on every Event Bundle event, and every reply lands on the guest list you seat from.

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The page each guest opens, in your RSVP colours.

Why here

Your RSVPs are already your guest list

Many RSVP tools stop at the replies. You export a spreadsheet, then start again somewhere else to work out who sits where.

Here, for a wedding RSVP website as much as a gala, the list you imported is the same list your guests reply to, the same list you seat, and the same list behind the QR code seating chart at the entrance on the day. Add a guest in March and they carry through to the seating chart in October without being typed in twice.

See how the whole thing fits together →

  1. Guest listImported once
  2. RSVP repliesLand on the same list
  3. Seating chartSeat the same guests
  4. Live siteGuests find their table

For organisers

How to collect RSVPs online in four steps

  1. Import your guest list

    Bring in a CSV or Excel file and we work out your columns for you. Only a first name is required. Every guest gets their own RSVP link the moment they are added, so there is nothing to generate.

    Not sure your file is ready? Run it through the free guest list health checker first.

  2. Design your invitation

    Start from a template and change what you like. Saving publishes it, so there is no separate publish step to remember.

  3. Send the invitation

    Email your whole list from your event in one go, or send yourself a test first. Sending again never doubles up on anyone who has already received it.

  4. Watch the replies come in

    Attendance, dietary requirements and plus-ones land in one place. Send a reminder email to everyone you emailed who has not answered yet.

For guests

How guests reply to your online RSVP

Guests tap the link in their email or scan the code on their invitation. The page opens, they answer, and they are done. Nothing to install and nothing to sign up for.

Tap Attending, and dietary needs open for that person.
One link for the household, one card per person.

One link, the whole household

One reply covers everyone on the invitation

A guest can answer for the whole party at once, or just for themselves and come back for the rest later. You are not chasing four separate people for one household.

Second thoughts

They can change their answer until your reply-by date

Their previous answers are already filled in, so a change of plan does not turn into an awkward email to you. After the date they can still tell you they can't come.

Dietary requirements

Person by person, including plus-ones

Set your own list of options, remove the ones that do not apply, and add anything specific to your event. Each guest answers for themselves, and anyone with something unusual can type it in. Every named plus-one gets their own set too.

Plus-ones

Plus-ones by name, not just a number

When a guest brings someone, you get who is actually coming rather than a headcount. You decide whether plus-ones are open to everyone, to chosen guests only, or to nobody at all, and you set the limit, up to 100 on a single invitation for a coach party or a whole delegation.

For the invitations you send on paper

A QR code that works alongside your emails

Add a printable QR code to your paper invitations. Guests scan it, type their name and reply on the same page everyone else uses, and the lookup never lists or suggests names.

Nobody gets left out

Guests without an email address still reply

Copy their personal link and pass it on however suits, by text or over the phone. Or let them use the printed QR code and find themselves by name.

Import your list and send the first invitation

Every reply lands on the guest list you seat from, so there is no spreadsheet to rebuild when the answers come in.

Start collecting RSVPs Design the invitation first

Every way in

Every way guests can reply

Mix them as your guest list needs. Every reply lands on the same list, whichever door it came through.

  • By email

    Email is one way in: each guest's invitation with their own RSVP.

  • On WhatsApp

    A WhatsApp invitation sent from your own phone.

  • With a printed RSVP QR code

    An RSVP QR code on your printed invitations.

  • With a shareable RSVP link

    A shareable RSVP link for a group chat of people you have not added yet.

  • With your event-wide RSVP link

    One link for guests already on your list. Each person types their name to find their RSVP, the same way the RSVP QR code works.

To design the invitation itself, see digital invitations.

Where you see the replies

The RSVP Summary updates as replies arrive. It shows:

  • who is attending, who has declined and who has not replied
  • plus-ones and dietary needs
  • a headcount for each day on a multi-day event
  • a Recent activity list of the latest replies

The Guest List tab filters by reply and by each dietary option, so every vegetarian is one click away. If someone answers by phone or in person, set their reply yourself.

Exporting the replies

Export the guest list with every reply as a CSV, Excel or PDF file. You can also export only the guests who are attending, have declined, have not replied or have dietary needs, and email a copy straight to your caterer or venue. Per-day attendance is not part of the export.

Deadlines and reminders

Set a reply-by date and replies lock on it, unless you turn that off. After the date, guests who have not answered can still tell you they cannot come, but new acceptances close. Your invitation email adds a "Please reply by" line once the date is set.

Reminders go out when you choose, as one round. They go by email to guests you emailed who have not answered yet, and each invitation gets at most one reminder every 24 hours. Nothing is sent automatically.

On a multi-day event, the reminder thanks guests for the days they have answered and names the days still to come.

On the day

From RSVP to seating chart

Your guest list is already your seating chart. Assign tables whenever you are ready, and the QR code at the entrance shows each guest their table, along with your menu, floor plan and event details. If you collected replies here, the answers are simply already in place.

Guests never need an account or a second website. The same event runs from their invitation to their table. Hosts working to a reply-by date can read how a wedding seating chart QR code handles the late RSVPs that always land in the last fortnight.

Guests who decline leave the seating pool, and anyone who declines after you have seated them is flagged, day by day on a multi-day event.

See how the seating chart works →

On the day: type a name, see the table.

What online RSVP does not do

  • No custom questions. The form asks about attendance, dietary needs and a note to you.
  • No meal choice. Guests do not pick a dish on the form.
  • No separate adult and child counts.
  • No email to you on each reply. Replies collect on your Summary instead.
  • No check-in at the door. Guests look up their own table on the live site instead.

Common RSVP questions

No. Each guest gets a link that opens straight onto their own RSVP. There is nothing to install and nothing to sign up for.

Yes, until your reply-by date, and a guest can still decline after it. Their previous answers are already filled in. Each guest with an email address gets a confirmation with a link back to their own RSVP.

They are part of the RSVP form. Start from a list of common requirements, remove the ones you do not need and add your own, and each guest and named plus-one answers for themselves. You can also switch dietary questions off.

Not at the moment. The form collects attendance, dietary requirements and a note to the host. You can set your own dietary options, and the welcome message at the top of the form is yours to write.

No. Replies appear in your dashboard as they arrive, and each guest gets an emailed confirmation of their own answer. If a guest replies to that email, it comes to you.

Replies lock on the date unless you turn that off. Guests who have not answered can still tell you they cannot come, but new acceptances close, which keeps your final numbers steady.

Yes. Guests answer yes or no for each day they are invited to, and one tap covers the whole party for every day. Reminders thank guests for the days they have answered and name the ones still to come.

Unlimited on Premium and Event Bundles, the plans that include RSVP. Free covers 50 guests and Pro covers 150.

More questions? Contact us

Get your RSVPs in one place

Online RSVP is on Premium and Event Bundles. Import your guest list, send your invitations, and let the answers come to you.

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Some features vary by plan. Compare plans for details →

Looking for an invitation you were sent? Your personal RSVP link is in your email, or scan the QR code on your invitation.