Seating for Events That Run Across More Than One Day
Most seating tools assume your event is one room, one night, one list. A wedding weekend is not that. Neither is a three-day conference, a gala with a ceremony and then a dinner, or a wedding with five functions across four venues.
MyGuestWork handles those as one event with several days inside it. One guest list, one QR code, and a different seating plan for each day.
What changes when an event runs across days
Three things get harder, and they are the three things this solves.
Not everyone is invited to everything. The mehendi is forty people. The reception is four hundred. Your team dinner on night one is not the same room as the awards night on night two. You need one list where each person is marked for the days they are actually coming to.
People sit differently each day. The family table at the ceremony is not the family table at the reception. A conference delegate has an assigned seat for the keynote and a different one for the gala dinner.
Guests need to know which is which. A guest arriving for the sangeet should not be shown the reception plan.
How it works
Create your event and add your days
Turn on multi-day when you create the event and say how many days you have. Name each one however you refer to it. Sangeet, Day 2, Opening Night, Awards Dinner. You choose whether they are called days, events or functions, so guests see your wording rather than ours. Each one can carry its own date and venue. You can have up to ten.
Add your guest list once
Import a CSV or Excel file, or add people by hand. Only a first name is required. The list belongs to the whole event, not to any one day.
Choose who is invited to what
Go through your list and mark who is coming to which days. Invite everyone to a day in one action, or pick specific people. Someone who is only coming to the reception is on the reception list and nowhere else.
Seat each day
Each day gets its own tables and its own seating. The same person can be on table 4 at the ceremony and table 12 at the reception.
One QR code for the whole event
Print one code. A guest scans it, chooses which day they are there for, and sees that day's seating, menu and floor plan.
Who this is for
Wedding weekends
A welcome dinner on Friday, the wedding on Saturday, a brunch on Sunday. Different people at each, different tables at each, one code on the welcome sign.
Indian and South Asian weddings
Mehendi, haldi, sangeet, the ceremony and the reception, often across different venues and sometimes different cities, with a different guest list for each function. Large lists, and seating that is a family question rather than a logistics one. This is the case the feature was built for.
Conferences and multi-session programmes
Assigned seating for the keynote, a different room for the breakout lunch, another for the closing dinner. Delegates find their own seat each time rather than asking a volunteer. It is the same event seating chart software planners and venues run single-day events on, with a day for each session.
Galas and awards nights
A ceremony and then a seated dinner in the same evening, with different tables for each. Both run from the same list.
Corporate programmes and venue series
A venue running a three-night event, or a team running a conference with a dinner attached.
What each day can carry
Each day has its own:
- Tables and seating
- Menu
- Floor plan
- Schedule and other details
- RSVP replies, collected per day
The guest list, the QR code and your styling stay at the event level, so you set those once.
The printed code never changes
This matters more on a multi-day event than a single one, because there is more to go wrong between now and the day.
The code points at your event, not at a fixed plan. Move someone between tables, add a late RSVP, rename a function. The code on the sign keeps working and guests see the current version the next time they scan. Nothing gets reprinted.
A QR code seating chart that updates without reprinting the sign behaves the same way on a single-day event.
What it does not do
Worth saying plainly.
Tables, not individual seats. Guests are assigned to a table, not a numbered chair. For most events that is what people actually need to know, and it means you can move anyone at any time without re-lettering anything.
Multi-day is on the Premium plan. Free and Pro are single-day events. Compare what each plan includes.
One event at a time on personal plans. If you run events for a living, Workspace covers four to twenty events a year with your own subdomain, your team and client access.
Frequently Asked Questions
Up to ten. You can add, rename, reorder or remove them from the event settings at any time.
No. You choose whether they are called days, events or functions, and you name each one yourself. If your programme is mehendi, haldi and sangeet, that is what guests see.
Yes. That is the point of it. Each person is marked for the days they are coming to.
Yes. Each day has its own tables and its own seating.
No. One code for the whole event. Guests choose their day after scanning.
The code still works. It points at your event rather than at any one day, so a new day appears the next time someone scans.
Yes. Replies are collected per day rather than once for the whole event.
The free plan covers fifty guests and Pro covers a hundred and fifty. Multi-day events are on Premium.
More questions? Contact us
Set up your multi-day event
One guest list, a plan for each day, and one code that carries the whole programme.